Automate your business cases

REALISE THE EXPECTED BENEFITS FROM YOUR BUSINESS CASES
And save time and efforts on manual business case processes which does not provide sufficient oversight and benefit tracking

REALISE THE EXPECTED BENEFITS FROM YOUR BUSINESS CASES
And save time and efforts on manual business case processes which does not provide sufficient oversight and benefit tracking

By automating your business case process, you can get transparency, be able to compare suggestions from the organization and achieve better results

Financial companies each year fund a broad number of IT and business transformation initiatives. We observe that executive management finds it difficult to follow up on business cases over time and track if the expected benefit realization takes place. Staff feels that the process of getting approval is time consuming, cumbersome and requires endless updates to Excel and PowerPoint templates. Finally, managers tend to compete heavily for a budget which often ends being distributed partly in accordance with size of business areas or other objective measures.

The result is a manual and suboptimal process trying to deal with a demand which tends to grow much higher than available funding and which leaves everybody involved uncertain about what criteria and theme will release funds this year. And as the manual business cases are difficult to track over time, benefit realization ends up being partly based on qualitative judgements.

“Streamlining and automating the business case process provides more benefits realized as well as the transparency and agility everybody expects”

How do we help?

We work with organizations and help digitalize and automate the process of constructing, approving and follow up on business cases. We help set up live steering cockpits thereby saving time and costs from staff building management presentations continuously. But how is this possible?

Going forward, business cases are built on actual IT and business cost data at detailed level as we for instance use the cost data for each application or component involved in a business case. Staff wanting to build a business case basically “drag and drop” verified cost components into a virtual initiative and add the funding needed pr. category plus the new expected cost picture pr. cost component. The system then calculates the business case automatically based on a set of standard company terms. This creates a range of important improvements.

What are the benefits?

As the system calculates the business case automatically based on a set of standard company terms, a range of important improvements appear:

Existing manual templates and excel sheets are discontinued. Saves time across all levels of the organization and creates comparable business cases since the same verified cost data is used for all cases
Each unit can continuously build new cases in an agile way when opportunities emerge. When the case seems solid and managers want to back it, the owner can choose to activate the approval flows which secures that involved application owners, architects, business specialists and other sign off before it reaches executive management for approval
As each case is very transparent and builds on identifiable cost codes tracking benefit realization can be done by the financial controller monthly who then checks for real “cost out” changes
The transparent and automated way of running business cases often means that the amount of funding available becomes better in line with needs. This is because the transparent and automated benefit realization follow up will make a number of initiatives, which should be handled through maintenance budgets, disappear.
The collective and “open” nature of the business case pipeline means that the cases can be judged and compared on a set of objective criteria which makes it possible to implement a fair, forced ranking of bests initiatives, still leaving room for other “must do initiatives”
The real measurable benefit realization commitments pr. component/staff makes it furthermore possible to factor expected results into coming budgets and financial forecasts.

Our interactive tool can be used to fast track automation of your business case process

Our Microsoft based solution contains the logic needed to access your current functional, financial, and technical data pr. application and component. We respect your existing data sources and focus a combining the data points available across domains. Once established, we help set up the workflow so it matches your review and approval processes. Your team is involved from day one and our aim is to make sure that they either build or take over our component thereby giving your organization full control of the automated process and logic.

Full live overview of all business cases approved

Our component automatically aggregates all approved business cases into a live executive cockpit for management and stakeholders. The cockpit keeps track of funding used and benefits achieved as these are verified by the financial controller. Often business cases will evolve over time as the organization experience new learnings, face issues etc. The cockpit therefore tracks each business case as it evolves over time making it possible to learn from estimations and improve forecasts.

If wanted, the cockpit also allows a view into all the business cases currently under construction and approval by subject matter experts. This provides valuable insight into the pipeline of initiatives targeting more efficiencies and benefits across the organization.

Automatic and comparable calculation of business cases

The component takes care of calculating the business cases using existing validated cost data and a set of uniform parameters. The cases are built detailed from start with evaluation of each component, its current cost picture, funding required and future cost profile. Business costs and benefits can be incorporated as well. The important aspect of this granularity, is that it makes full live simulations possible where parts of business cases can be taken out, added etc. to instantly view effects and results.

Meaningful engagements with your experts

When working with teams responsible for certain clusters of applications it may be very useful to create transformation plans, as part of the business case, which explains why the cost elements of certain applications are expected to develop in a certain way. In this example, the team has built a plan for modernization in a certain area describing the as-is and to be situation in terms of a number of maintenance cost elements.

It is now easy to track over time if the ongoing modernization actually delivers, for instance, the reduced amount of production tickets over time which is one of the drivers behind the expected reduced maintenance costs. This meaningful engagement with your experts can in reality also be seen as a fast way of creating ongoing improving commitments and plans with teams as an ongoing process.

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DESTRAC Nordics

Højbrolund
Møngevej 17
3210 Vejby
Denmark

Email: [email protected]
CVR (REG.) nr . 41660163

MD, Thomas Nehring

Email: [email protected]
Phone: +45 40 85 31 70

DESTRAC UK representation

75, King William Street
EC4N 7DE
London
UK

REALISE THE EXPECTED BENEFITS FROM YOUR BUSINESS CASES

REALISE THE EXPECTED BENEFITS FROM YOUR BUSINESS CASES

By automating your business case process, you can get transparency, be able to compare suggestions from the organization and achieve better results

“Streamlining and automating the business case process provides more benefits realized as well as the transparency and agility everybody expects”

How do we help?

What are the benefits?

Our interactive tool can be used to fast track automation of your business case process

Full live overview of all business cases approved

Automatic and comparable calculation of business cases

Meaningful engagements with your experts

SUBSCRIPTION

DESTRAC Nordics

MD, Thomas Nehring

DESTRAC UK representation